Online Safety Translation

Approved by the governing body: March 2023
Date of the next review: Spring 2025
This Policy is designed to ensure that children and young people are able to use the internet
and related communications technologies appropriately and safely and is addressed as part
of the wider duty of care to which all who work in schools are bound. Online Safety
encompasses internet technologies and electronic communications such as mobile phones
and wireless technology. It highlights the need to educate children about the benefits and
risks of using new technology and provides safeguards and awareness for users to enable
them to control their online experiences. The school’s online safety policy will operate in
conjunction with other policies including those for, Behaviour, Anti-Bullying, Safeguarding,
Child Protection, Mobile Phone, Data Protection, Image Consent form and Security.
We are required as a school, through their Online Safety Policy, to ensure that we meet our
statutory obligations to ensure that children and young people are safe and are protected
from potential harm, both within and outside school. The policy will also form part of the
school’s protection from legal challenge, relating to the use of digital technologies.
As a school we are subject to an increased level of scrutiny of our online safety practices by
Ofsted Inspectors during inspections. From 2015 we have additional duties under the
Counter Terrorism and Securities Act 2015 which requires us a school to ensure that children
are safe from terrorist and extremist material on the internet.
Due to the ever changing nature of digital technologies, it is best practice that the school
reviews the Online Safety Policy at least annually and, if necessary, more frequently in
response to any significant new developments in the use of the technologies, new threats to
online safety or incidents that have taken place.
Scope of the Policy
This policy applies to all members of the school community (including staff, students/pupils,
volunteers, parents/carers, visitors and community users) who have access to and are users
of school ICT systems, both in and out of the school.
The Education and Inspections Act 2006 empowers Headteachers to such extent as is
reasonable, to regulate the behaviour of pupils when they are off the school site and
empowers members of staff to impose disciplinary penalties for inappropriate behaviour.
This is pertinent to incidents of cyber-bullying or other Online Safety incidents covered by
this policy, which may take place outside of the school but is linked to membership of the
school. The 2011 Education Act increased these powers with regard to the searching for and
of electronic devices and the deletion of data. In the case of both acts, action can only be
taken over issues covered by the published Behaviour Policy.
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Approved by the governing body: March 2023
Date of the next review: Spring 2025
The school will deal with such incidents within this policy and associated behaviour and anti
bullying policies and will, where known, inform parents/carers of incidents of inappropriate
Online Safety behaviour that take place out of school.
Roles and Responsibilities
The following section outlines the online safety roles and responsibilities of individuals and
groups within the school.
Governors are responsible for the approval of the Online Safety Policy and for reviewing the
effectiveness of the policy. This will be carried out by the Governors receiving regular
information about online safety incidents and monitoring reports.
Headteacher and Senior Leaders:
The Headteacher has a duty of care for ensuring the safety (including online safety) of
members of the school community, though the day to day responsibility for online safety
will be delegated to the Online Safety Co-ordinator the Headteacher and (at least) another
member of the Senior Leadership Team should be aware of the procedures to be followed in
the event of a serious online safety allegation being made against a member of staff. (see
flow chart on dealing with online safety incidents –The Headteacher is responsible for
ensuring that the Online Safety Coordinator and other relevant staff receive suitable training
to enable them to carry out their online safety roles and to train other colleagues, as
The Headteacher and Senior Leadership Team will receive regular monitoring reports from
the Online Safety Co-ordinator.
Online Safety Coordinator:
• leads the Online Safety Group
• takes day to day responsibility for online safety issues and has a leading role in
establishing and reviewing the school online safety policies / documents
• ensures that all staff are aware of the procedures that need to be followed in the event
of an online safety incident taking place.
• provides training and advice for staff
• liaises with the Local Authority / relevant body
• liaises with school technical staff
• receives reports of online safety incidents and creates a log of incidents to inform future
online safety developments,
• meets regularly with Online Safety Governor to discuss current issues, review incident
logs and filtering / change control logs
• reports regularly to Senior Leadership Team
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Approved by the governing body: March 2023
Date of the next review: Spring 2025
Network Manager/Technical staff:
It is also important that the managed service provider is fully aware of the school Online
Safety Policy and procedures.
CUC Solutions Ltd are responsible for ensuring:
• that the school’s technical infrastructure is secure and is not open to misuse or malicious
• that the school meets required online safety technical requirements and any Local
Authority other relevant body Online Safety Policy/Guidance that may apply.
• that users may only access the networks and devices through a properly enforced
password protection policy, in which passwords are regularly changed.
• the filtering policy, is applied and updated on a regular basis and that its implementation
is not the sole responsibility of any single person
• that they keep up to date with online safety technical information in order to effectively
carry out their online safety role and to inform and update others as relevant
• that the use of the network/internet /remote access/email is regularly monitored in
order that any misuse/attempted misuse can be reported to the Headteacher/Senior
Leader; Online Safety Coordinator for investigation/action and or sanction
• that monitoring software/systems are implemented and updated as agreed in school
Teaching and Support Staff
Are responsible for ensuring that:
• they have an up to date awareness of online safety matters and of the current school
Online Safety Policy and practices
• they have read, understood and signed the Staff Acceptable Use Policy (AUP)
• they report any suspected misuse or problem to the Headteacher/Senior Leader /Online
Safety Coordinator for investigation/action/sanction
• all digital communications with students/pupils/parents/carers should be on a
professional level and only carried out using official school systems
• online safety issues are embedded in all aspects of the curriculum and other activities
• students/pupils understand and follow the Online Safety Policy and acceptable use
• students/pupils have a good understanding of research skills and the need to avoid
plagiarism and uphold copyright regulations
• they monitor the use of digital technologies, mobile devices, cameras etc in lessons and
other school activities (where allowed) and implement current policies with regard to
these devices
• in lessons where internet use is pre-planned students/pupils should be guided to sites
checked as suitable for their use and that processes are in place for dealing with any
unsuitable material that is found in internet searches
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Approved by the governing body: March 2023
Date of the next review: Spring 2025
Designated Safeguarding Lead
Should be trained in Online Safety issues and be aware of the potential for serious child
protection/safeguarding issues to arise from:
• sharing of personal data
• access to illegal/inappropriate materials
• inappropriate on-line contact with adults/strangers
• potential or actual incidents of grooming
• cyber-bullying
The Online Safety Group provides a consultative group that has wide representation from
the school community, with responsibility for issues regarding online safety and the
monitoring the Online Safety Policy including the impact of initiatives. The group will also be
responsible for regular reporting to the Governing Body.
Members of the Online Safety Group will assist the Online Safety Coordinator (or other
relevant person, as above) with:
• the production/review/monitoring of the school Online Safety Policy/documents.
• the production/review/monitoring of the school filtering policy and requests for filtering
• mapping and reviewing the online safety curricular provision – ensuring relevance,
breadth and progression
• monitoring network/internet/incident logs using CPOMS
• consulting stakeholders – including parents/carers and the pupils about the online safety
• monitoring improvement actions identified through use of the 360-degree safe self
review tool
• have a good understanding of research skills and the need to avoid plagiarism and
uphold copyright regulations
• need to understand the importance of reporting abuse, misuse or access to
inappropriate materials and know how to do so
• will be expected to know and understand policies on the use of mobile devices and
digital cameras. They should also know and understand policies on the taking/use of
images and on cyber-bullying.
• should understand the importance of adopting good online safety practice when using
digital technologies out of school and realise that the school’s Online Safety Policy
covers their actions out of school, if related to their membership of the school
Parents/Carers play a crucial role in ensuring that their children understand the need to use
the internet/mobile devices in an appropriate way. The school will take every opportunity to
help parents understand these issues through parents’ evenings, newsletters, letters,
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Approved by the governing body: March 2023
Date of the next review: Spring 2025
website/and information about national or local online safety campaigns. Parents and
carers will be encouraged to support the school in promoting good online safety practice
and to follow guidelines on the appropriate use of:
• digital and video images taken at school events
• their children’s personal devices in the school (where this is allowed)
Community Users
Community Users who access school systems as part of the wider school provision will be
expected use the Guest Log On when provided with access to school systems.
Policy Statements
Education –Pupils
Whilst regulation and technical solutions are very important, their use must be balanced by
educating pupils to take a responsible approach. The education of pupils in online safety is
therefore an essential part of the school’s online safety provision. Children and young
people need the help and support of the school to recognise and avoid online safety risks
and build their resilience. This is taught using the Teaching online safety in school Guidance
Document. (DfE, June 2019). The school online safety curriculum emphasises the
importance of teaching that is always age and developmentally appropriate.
Online safety should be a focus in all areas of the curriculum and staff should reinforce
online safety messages across the curriculum. The online safety curriculum should be broad,
relevant and provide progression, with opportunities for creative activities and will be
provided in the following ways:
A planned online safety curriculum should be provided as part of Computing/PHSE/other
lessons and should be regularly revisited
• Key online safety messages should be reinforced as part of a planned programme of
assemblies and tutorial/pastoral activities
• pupils should be taught in all lessons to be critically aware of the materials/content they
access on-line and be guided to validate the accuracy of information.
• pupils should be taught to acknowledge the source of information used and to respect
copyright when using material accessed on the internet
• pupils should be supported in building resilience to radicalisation by providing a safe
environment for debating controversial issues and helping them to understand how they
can influence and participate in decision-making.
• pupils should be helped to understand the need for the pupil Acceptable Use Agreement
and encouraged to adopt safe and responsible use both within and outside school.
• Staff should act as good role models in their use of digital technologies the internet and
mobile devices
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Approved by the governing body: March 2023
Date of the next review: Spring 2025
• in lessons where internet use is pre-planned, it is best practice that pupils should be
guided to sites checked as suitable for their use and that processes are in place for dealing
with any unsuitable material that is found in internet searches.
• Where pupils are allowed to freely search the internet, staff should be vigilant in
monitoring the content of the websites the young people visit.
• It is accepted that from time to time, for good educational reasons, students may need to
research topics (eg racism, drugs, discrimination) that would normally result in internet
searches being blocked. In such a situation, staff can request that CUC ltd can temporarily
remove those sites from the filtered list for the period of study. Any request to do so,
should be auditable, with clear reasons for the need.
Use of digital and video images
The development of digital imaging technologies has created significant benefits to learning,
allowing staff and pupils instant use of images that they have recorded themselves or
downloaded from the internet. However, staff, parents / carers and pupils need to be aware
of the risks associated with publishing digital images on the internet. Such images may
provide avenues for cyberbullying to take place. Digital images may remain available on the
internet forever and may cause harm or embarrassment to individuals in the short or longer
term. It is common for employers to carry out internet searches for information about
potential and existing employees. When using digital images, staff should inform and
educate pupils about the risks associated with the taking, use, sharing, publication and
distribution of images. In particular, they should recognise the risks attached to publishing
their own images on the internet e.g. on social networking sites.
• Written permission from parents or carers will be obtained before photographs of
pupils are published on the school website / social media / local press
• To respect everyone’s privacy and in some cases protection, parents/ carers are not
allowed to take photos or images of the children. The school will publish all photos
or images in a controlled and safe place.
• Staff and volunteers are allowed to take digital / video images to support
educational aims, but must follow school policies concerning the sharing,
distribution and publication of those images. Those images should only be taken on
school equipment; the personal equipment of staff should not be used for such
• Care should be taken when taking digital / video images that pupils are
appropriately dressed and are not participating in activities that might bring the
individuals or the school into disrepute.
• pupils must not take, use, share, publish or distribute images of others without their
• Photographs published on the website, or elsewhere that include pupils will be
selected carefully and will comply with good practice guidance on the use of such
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Approved by the governing body: March 2023
Date of the next review: Spring 2025
• Pupils’ full names will not be used anywhere on a website or blog, particularly in
association with photographs.
• Pupil’s work can only be published with the permission of the pupil and parents or
Social Networking
• At OLI we block/filter access to social networking sites and newsgroups unless a
specific use is approved
• Pupils are advised never to give out personal details of any kind which may identify
them or their location
• Pupils are advised not to place personal photos on any social network space
• Pupils are advised on security and encouraged to set passwords, deny access to
unknown individuals and instructed how to block unwanted communications.
• Pupils are encouraged to invite known friends only and deny access to others
• Pupils and parents are made aware that some social networks are not appropriate
for children of primary school age and the legal age to hold accounts on many such
as YouTube or Instagram or TikTok is 13 years old
Data Protection
Personal data will be recorded, processed, transferred and made available according to the
GDPR (May 2018) which states that personal data must be:
• Fairly and lawfully processed
• Processed for limited purposes
• Adequate, relevant and not excessive
• Accurate
• Kept no longer than is necessary
• Processed in accordance with the data subject’s rights
• Secure
• Only transferred to others with adequate protection.
The school must ensure that:
• It will hold the minimum personal data necessary to enable it to perform its function and it
will not hold it for longer than necessary for the purposes it was collected for.
• Every effort will be made to ensure that data held is accurate, up to date and that
inaccuracies are corrected without unnecessary delay.
• Risk assessments are carried out
• It has clear and understood arrangements for the security, storage and transfer of personal
• There are clear and understood policies and routines for the deletion and disposal of data
• There is a policy for reporting, logging, managing and recovering from information risk
• There are clear policies about the use of cloud storage/cloud computing which ensure that
such data transfer/storage meets the requirements laid down by the Information
Commissioner’s Office.
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Approved by the governing body: March 2023
Date of the next review: Spring 2025
Staff must ensure that they:
• At all times take care to ensure the safe keeping of personal data, minimising the risk of its
loss or misuse.
• Use personal data only on secure password protected computers and other devices,
ensuring that they are properly “logged-off” at the end of any session in which they are
using personal data.
• Transfer data using encryption and secure password protected devices.
Personal data must be stored using the One Drive Cloud Provision and not stored on on any
portable computer system, memory stick or any other removable media
This is an area of rapidly developing technologies and uses. As a school we do not allow
pupils to use mobile phones in lessons.
A wide range of rapidly developing communications technologies has the potential to
enhance learning.
When using communication technologies, the school considers the following as good
• Users must immediately report, to the nominated person and logged on CPOMS – in
accordance with the school, the receipt of any communication that makes them feel
uncomfortable, is offensive, discriminatory, threatening or bullying in nature and must
not respond to any such communication.
• Any digital communication between staff and students/pupils or parents/carers (email,
social media, chat, blogs, VLE etc) must be professional in tone and content.
These communications may only take place on official (monitored) school systems.
Personal email addresses, text messaging or social media must not be used for these
Managing Emerging Technologies
• Emerging technologies will be examined for educational benefit and their risks
• Mobile phones will not be used for personal use during lessons or formal school
time on the school site. See our Mobile Phone policy
• The sending of abusive or inappropriate text messages or photos (sexting) is
Published Content & The School Website
• The contact details on the web site should be the school address, email and
telephone number. Staff or pupil’s personal information will not be published.
• The head teacher will take overall editorial responsibility and ensure that content is
accurate and appropriate.
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Approved by the governing body: March 2023
Date of the next review: Spring 2025
Assessing Risks
• The school will take all reasonable precautions to prevent access to inappropriate
material. However, due to the international scale and linked internet content, it is
not possible to guarantee that unsuitable material will never appear on a school
computer. The school cannot accept liability for the material accessed, or any
consequences of internet access.
• The school will audit ICT use to establish if the E safety policy is adequate and that
the implementation of the E safety policy is appropriate.
Communication Of Online Safety And Internet Usage Policy
• All staff will be given the Online Safety Policy and its importance explained
• Staff will be aware and accepting of an Acceptable Use Agreement
• Staff should be aware that internet traffic can be monitored and traced to the
individual user. Discretion and professional conduct is essential.
• Parent’s attention will be drawn to the Online Safety Policy in newsletters,
communication home and the school website
To ensure that all staff are fully aware of their professional responsibilities when using
information systems, they are asked to acknowledge they have read and consent to this
code of conduct.
• This ICT user agreement covers the use of all digital technologies while in school: ie:
email, internet, intranet, network resources, learning platform, software,
communication tools, social networking tools, school website, apps and other
relevant digital systems provided by the school or Local Authority, or other
information or systems processors.
• This ICT user agreement also covers school issued equipment when used outside of
school, use of online systems provided by the school or other systems providers
when accessed from outside school.
• This ICT user agreement also covers posts made on any non-school official social
media platform or app, made from outside the school premises or school hours
which reference the school or which might bring staff members or governors
professional status into disrepute.
• School employees, governors, and third party staff using school systems must
comply with the requirements below.
• Failure to do so could possibly mean disciplinary procedures.
• Please note that school systems and users are protected and monitored by security
and filtering services to provide safe access to digital technologies.
• Your behaviour online when in school and on all school devices whether in school or
otherwise may be subject to monitoring.
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Approved by the governing body: March 2023
Date of the next review: Spring 2025
Responsible Internet Use Statement
• I will only use the school’s ICT resources and systems for professional purposes
or for uses deemed ‘reasonable’ by the Head and Governing Body in the line of
my employment.
• I will set strong passwords, following advice provided by the school. I will change
it frequently.
• I will not reveal my password(s) to anyone.
• I will not use anyone else’s password if they reveal it to me and will advise them
to change it.
• I will not allow unauthorised individuals to access email / internet / intranet /
network / social networks / mobile apps / or any other system I have access to
via the school or other authority or processing system.
• I will not engage in any online activity that may compromise my professional
• I will only use the schools approved email system(s) for any school business.
• I will only use the approved method/s of communicating with pupils or parents
and will only communicate with them in a professional manner and on
appropriate school business.
• I will not support or promote extremist organisations, messages or individuals.
• I will not give a voice or opportunity to extremist visitors with extremist views.
• I will not browse, download or send material that is considered offensive or of
an extremist nature by the school.
• I will report any accidental access to, or receipt of inappropriate materials, or
filtering breach or equipment failure to the Head.
• I will not download any software or resources from the internet that can
compromise the network or might allow me to bypass the filtering and security
system or are not adequately licensed. I will seek advice from the School
Business Manager.
• I will check copyright and not publish or distribute any work including images,
music and videos, that is protected by copyright without seeking the author’s
• I will not connect any device (including USB flash drive), to the network and I will
keep any ‘loaned’ equipment up-to-date, using the school’s recommended anti
virus and other malware systems.
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Approved by the governing body: March 2023
Date of the next review: Spring 2025
• I will not use personal digital cameras or camera phones or digital devices for
taking, editing and transferring images or videos of pupils or staff and will not
store any such images or videos at home or on any personal devices.
• I will follow the school’s policy on use of mobile phones/devices at school.
• I will only use school approved equipment for any storage, editing or transfer of
digital images/videos and ensure I only save photographs and videos of children
and staff on the appropriate system or staff-only drive within school.
• I will only I take or publish images of staff and students with their permission
and in accordance the school’s consent guidelines. Images published on the
school website, online learning environment etc. I will not identify students by
name, or other personal information.
• I will use the school’s online cloud storage service in accordance with school
protocols. u) I will ensure that any private social networking sites / blogs, etc.
that I create or actively contribute to are not confused with my professional
role, and will create a distinction between the two.
• I will ensure, where used, I know how to use any social networking sites / tools
securely, so as not to compromise my professional role.
• I agree and accept that any computer or laptop loaned to me by the school, is
provided solely to support my professional responsibilities. I understand that
any losses of school equipment must be covered by my own household
insurance or cost to me directly.
• I will only access school resources remotely (such as from home) using the
school approved system and follow e-security protocols to interact with them.
• I understand that data protection policy requires that any information seen by
me with regard to staff or pupil information, held within the school’s
information management system, will be kept private and confidential, EXCEPT
when it is deemed necessary that I am required by law to disclose such
information to an appropriate authority.
• I am aware that under the provisions of the GDPR (General Data Protection
Regulation), I understand it is my duty to support a whole-school safeguarding
approach and will report any behaviour of other staff or pupils, which I believe
may be inappropriate or concerning in any way, to the relevant Senior Member
of Staff / Designated Safeguarding Lead.
Signed:……………………………………………………………………………. Date:……………………………………
Print Name: ……………………………………………………………………………………………………………………

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